Release Date for Organizing Creativity II: Sunday, March, 25, 2012.

“Writing a book is an adventure: to begin with it is a toy and amusement; then it becomes a master, and than it becomes a tyrant; and the last phase is just as you are about to be reconciled to your servitude – you kill the monster and fling him to the public.”
Winston Churchill

I am currently doing the “finishing touches” on the second edition of “Organizing Creativity”. It will be available on this site on Sunday (fingers crossed! ;-) ).

All in all, I am very happy about the second edition. It took a huge chunk of time, but I think it was worth it (and I am very, very happy when the work is done).

It currently looks like this:

oc2-cover-preview

and has the following description:

Creativity, deliberately creating something that is new and useful, is more than just one idea.

Whether in art, science, or for private creative projects, a good idea needs countless other ideas. An idea for a plot needs ideas for characters, settings, and dialogues, an idea for a study needs ideas for dependent variables, instructions, materials. And even private projects need to be fleshed out.

To deal with these ideas and to actually realize the projects, creativity needs an unlikely ally — organization.

In this book, we look at creativity, organization, ways to organize creativity by mastering the topic, generating ideas, capturing ideas, collecting ideas, realizing creative projects, and archiving ideas, and at tools, general tips, and resources.

This book aims to enlarge your options when working in  science (incl. engineering and commercial projects), art, or on private projects to improve the chance of realizing creative projects. The focus is on creating the infrastructure for having ideas and realizing them.

More information on www.organizingcreativity.com

Until it is online, I have pulled the draft version and the links to the PDF of the first version. BTW, I have met my goal of staying below 400 pages (more or less, it has 400 pages) and reduced the word count (less long-windedness).

More on Sunday.

Short update on the Second Version of the Organizing Creativity Book

I am currently doing the (hopefully) last revision of the second edition text of the “Organizing Creativity” book … it will hopefully be finished end of this week.

I am still waiting on the foreword of a good friend though, and it seems I missed my target of staying below 400 pages (427 so far, although the word count should be much lower). Anyway, I think it is way better than the first version and there are some big improvements to the first draft I put online a few months ago.

Hope to put the finished version online soon.

All the best

Daniel

Know yourself — or not?

“Know thyself” – a maxim as pernicious as it is odious. A person observing himself would arrest his own development. Any caterpillar who tried to “know himself” would never become a butterfly.
“Nouvelles Nourritures” by André Gide

Today’s xkcd by Randall Munroe is … brilliant — and perhaps for some people very hard to stomach:

xkcd comic by Randall Munroe (http://xkcd.com)

If after several trials you still don’t succeed, perhaps it’s time to seek a professional … it doesn’t have to be the great success, but at least incremental successes should be achievable.

Thinking Differently About Lectures: Sandel’s Justice Lecture at Harvard

What I am going to talk about has absolutely no practical value. Once you accept that fact it allows you to have a more open view of things.
Paul Dietz, in introduction to a lecture in algorithms class

I’m currently participating in a course about teaching at the university level. During the course today, participants referred to the limited interaction that is possible in lectures (compared to seminars). It reminded me of the “Justice” lectures by Michael Sandel at Harvard and an old blog posting I wrote in another (currently offline) blog. I find Sandel’s “presentation” style very inspiring (albeit sometimes taxing) and a creative solution for dealing with large classes. It’s a little bit off-topic for this blog, but I would relate it to conveying ideas to large audiences.

Here’s his first lecture as an example, with an description about his style below:

Sandel asks the question “What’s the right thing to do?” and uses contemporary examples to illustrate different moral positions by philosophers like Bentham, Mill, Kant, Aristotle, Rawls. His low-key “presentation style” (a mixture of lecturing and highly-but-indirectly structured discussion) is remarkable.

After watching the twelve episodes and another presentation to the same topic I found the following attributes to be very interesting:

Well-Timed speech

He speaks slowly and makes pauses in the right moments. This gives students time to think about the sentences. He also repeats what students have said in his own words, which gives him and others time to think about it.

Suiting movements

Similar to his low-key speech he walks around slowly when he is not behind the lectern. This gives him some dynamic but is in accordance to the topic of the course.

Shows everyday relevance of the issues

He continuously makes connections to every day life and makes clear what is at stake in philosophy. This is necessary to allow participation because students can imagine themselves in these situations and makes the philosophical positions relevant and concrete instead of purely abstract. He continuously links concrete examples to abstract positions and vice versa, allowing students to see it in abstract, general and concrete, special cases.

Encourages participation

There are several strategies used to encourage participation:

  • He makes it clear that the topics can be discussed by the students. For example, in the first lecture when he dismisses skepticism and throughout the course when he lets the students challenge their positions. He also mentions when philosophers give strange reasons and shows them that they can be criticized.
  • He asks for the names of the contributors and mentions them when he refers to the same arguments. This brings the names of the students in the same line as the philosophers they are analyzing and shows them that the philosophers can be criticized by them.
  • He asks them what they think personally, “how you would rule”, without having to resort to laws. When they say what others might think he returns them to their own opinion by asking: “But what do you think?” or by finding out via a quick vote.
  • He reinforces the students speaking by paraverbal signals (e.g., nods) and verbally (“right”, “yes”). He continuously gives the feedback that he understands what they say, but not necessarily that he agrees with their opinion. If a student has problems stating his opinion, he supports them.
  • He reinforces students for each contribution by thanking them and — in some cases — recognizing that their contribution was not easy because it dealt with difficult moral positions (like agreeing to eat a crew mate). For example, he uses sentences like “You did well. It’s a hard question.” or “Brave answer. Thank you.”. He also thanks them for questions (e.g., “interesting you should ask …”, “interesting suggestion”).
  • He also tells them when they divert from philosophers but tells them they might be right and the philosophers might be wrong. For example, in the presentation at Duke Sanford School: “That makes sense [pause] but it’s not Aristoteles reason.” “Argh” “That’s all right. You might be right and he might be wrong. We’ll see.” He also says when something is partially right (“reason is deserving but …”).
  • If there is a vote, he raises his hand every time which could be interpreted as voting for it and might encourage others to stand by their opinion and raise their hands. He also makes it clear that the vote is not just for fun (or so that we have done something “interactive”) but summarizes the results, often interprets what this means, and refers to it later in the lecture. Consequently, it actually makes sense for students to participate in the vote. He also notices who raised his hand in an issue and sometimes asks the person later.
  • He also refers the answers students give to other students who have brought a conflicting or similar point earlier (hence he is asking for the name of the person who speaks). While he is still monitoring the discussion and highly structures it, it leaves the students engaged in the discussion because it’s not “lecture – one question – one answer – lecture” but actually a kind of discussion among the students. It has the further beneficial effect that he does not criticize them himself (which would probably reduce further participation) but lets the students being criticized by their peers.
  • Even if a student completely smashes what he was aiming for, he takes it with humor, concedes the point and moves on (“interesting idea except that it wrecked the philosophical point”). It shows pretty clearly that students can participate even if they say something the lecturer does not like.

Minding the overall course of the discussion, lecture, course

The whole discussion serves the goal of the course (as it should) and is structured by him to achieve this goal.

  • While the students are encouraged to participate it is neither participation without consequence nor without direction. If a student mentions something he was aiming for he reinforces the direction (a “Good point. Who has another reason …” compared to an “Good. Who has an answer for …”). He also stops students immediately when they brought the point he was aiming at. If the discussion is not moving in the right direction, he asks specific questions to further sharpen the issue and lead to the points he was aiming at.
  • Students bring the philosophical points and he uses their positions to illustrate these points more formally. It looks like he has a roadmap in mind, but instead of driving on a superhighway from A to B he lets students explore the territory and gives (gentle) nudges to make sure they find the landmarks. This is especially noticeable when he moves the discussion on a meta level and describes how the discussion evolved and what it means in the context of the philosopher discussed.
  • He also connects the different lectures and gives a short recap what was doe the last time, including mentioning the results of votes or the positions of students he names. It is clear for the students that the course is going somewhere.
  • I think the main point he makes regarding his course is that philosophical questions can and should be discussed and not left to non-state organizations like churches. And he achieves this point well — he summarizes his opinion in the last presentation and shows the students that they have done so during the whole semester showing that it can be done, and should be done.

Keeps the discussion personally relevant but in a personal distance

Given that he makes the philosophical positions personally relevant he also has to make sure that students keep a certain emotional distance in the discussion (e.g., to avoid ad hominem arguments). This was very obvious when one student asked another whether he had ever engaged in masturbation. He intervened and asked her to make the point in the third person. But also in earlier discussions, e.g., when one student argued against Affirmative Action programs for Blacks but for Legacy Admissions to Harvard, he did not ask the student whether he himself was only accepted to Harvard due to Legacy Admission.

I think the only criticism regarding the lectures is that it becomes harder to follow when he is reading at the lectern. Standing freely in front of the students and arguing for certain points he does extremely well, but I have yet to see and hear a lecturer who can hold my attention while reading a text behind a lectern.

By the way, the technical quality of the videos is also remarkable, given that they were made for TV. The video is crystal clear (in HQ), the sound quality excellent, and the camera work professional and well framed/cut (although I would be very angry if a camera man would be filming my lecture notes). I think the only criticism I have regarding this point is that it looks too flashy (especially the teasers) — like a report you would see on TV (for which it was for). It might suggest that the lecture is “only” entertainment, something videos are likely to suggest (cf. Salomon, 1984). It actually helped me not to look on the screen too much.

All in all, very interesting, very stimulating and a good example that even formal education in philosophy does not have to be boring. You can find the lectures here:

Literature

Salomon, G. (1984). Television is “easy” and print is “tough”: The differential investment of mental effort in learning as a function of perceptions and attributions. Journal of Educational Psychology, 78(4), 647-658.

Inspiration: Music

“I have no idea to this day what those two Italian ladies were singing about. Truth is, I don’t want to know. Some things are better left unsaid. I’d like to think they were singing about something so beautiful it can’t expressed in words, and it makes your heart ache because of it. I tell you, those voices soared higher and farther than anybody in a grey place dares to dream. It was as if some beautiful bird had flapped into our drab little cage and made these walls dissolve away, and for the briefest of moments, every last man in Shawshank felt free.”
Red, a prisoner in Shawshank, hearing “Canzonetta Sull’Aria” (The Marriage of Figaro) over the prison speakers, in “The Shawshank Redemption”

After the more technical tips in the last postings, now for something completely different. ;-) Some videos showing the beauty of music — and what professionals can do with it and YouTube. Some are rather old, but still watchable.

Lara6683: Tomb Raider Theme

Lara6683-Channel: http://www.youtube.com/user/lara6683

Lara6683/ViolinTay: Morrowind/Skyrim Theme

Lara6683-Channel: http://www.youtube.com/user/lara6683
ViolinTay-Channel: http://www.youtube.com/user/ViolinTay

ViolinTay: Boondock Saints Theme Song Violin (The Blood of Cu Chulainn)

ViolinTay-Channel: http://www.youtube.com/user/ViolinTay

Walk Off The Earth: Somebody That I Used to Know

Walk Off The Earth-Channel: http://www.youtube.com/user/walkofftheearth

Walk off the Earth + Roomie: The Edge of Glory (Lady Gaga)

Walk Off The Earth-Channel: http://www.youtube.com/user/walkofftheearth

OKGo: Here It Goes Again

OKGo Channel: http://www.youtube.com/user/OkGo

FunTwo: “Canon Rock”

Channel: http://www.youtube.com/user/funtwoHimself

Using Excel for Biographical/Chronological Information

“Yes. It’s a strange feeling, Kha’Mak, to know suddenly that all the decisions in your life have brought you to this place. There is no longer doubt or uncertainty. The future now consists of only three probabilities. … In the moment that I strike, the Emperor and I will both die. Or he will die and I will spend my life in prison. Or I will fail and be killed. For the first time in my life, the path is clear.”
[...]
“I was ready. I had prepared myself. I had made my peace with the universe, put all my affairs in order. I had the dagger in my hand! And he has the indecency to start dying on his own. Never in my life have I seen a worse case of timing.”
G’Kar in Babylon 5: “The Coming of Shadows”

I’m not a fan of Excel, but I’ve seen an interesting presentation a while ago (sorry, lost the source) in which the author described how he wrote a biography of a famous person (I think it was Martin Luther King, Jr.) by using Excel.

He created an Excel file and used one column to write down information that happened at a specific time in the life of this person, and another column to write down the exact date. After intensive research he had a very long Excel file and the sorting function of Excel ordered all the events in the correct chain of events. I’m not sure, but I think another column was for meta information, like the importance of the event. This way it becomes very easy to make sense of chronological information.

There are limitations (doesn’t Excel cap the amount of letters in each cell?), but it sounds like a very good and easily available starting point. You can research without having to worry about the correct order, as long as you write down the exact date (2012-07-22, or 2012-07-xx if the day is unknown, etc.). And of course, you can easily copy the columns and paste them into a text file and then into an content outliner like Circus Ponies Notebook or OmniOutliner.

Of course, there are similar solutions, like using a database and using one filed for the date, or using a multiple column outliner like OmniOutliner.

So, using Excel (or any other program) in this way is a very specific solution when you get information in more or less random order but the events have a very specific date. If you work with this kind of information, using Excel this way might actually be helpful.

How to create a content outline in Circus Ponies Notebook

I prefer winter and fall, when you feel the bone structure of the landscape – the loneliness of it, the dead feeling of winter. Something waits beneath it, the whole story doesn’t show.
Andrew Wyeth

I have written about structure vs. content outlines yesterday (well, before I went to sleep). Your guidelines (e.g., for a thesis or article) give you the information of how to create your structure outline. But how do you create a content outline?

The outline needs to contain all the information you need to have available for writing, so that you can write without having to refer to other information sources (which interrupts the writing process).

1. Generate the rough structure (the Introduction — Main Part — Conclusion thing)

  • This is similar to a structure outline.

2. Put in all information you need, all the data, the graphics (preliminary versions are sufficient), etc.

  • Keep in mind that you need the bones of the text Use keywords not finished/formulated sentences, as the later “stick” together and you cannot easily rearrange the structure even when necessary (e.g., “Thus, …”, “This means …” cannot be moved without also moving the sentence before). This said, if you have a good idea for a sentence, write it down – you can decide later whether you use it (as is or for inspiration) or not.
  • One line/cell of the outliner for one piece of information.
  • Keep a hierarchical structure.
  • Elements of the same order (e.g., “Introduction”, “Results” should have the same indent depth, allowing you to fold in entire sections of the text later when writing).
  • If you put in a lot of data/complex information, write a short summary in its parent cell – this way you can fold in the details and concentrate on the overall picture.
  • The goal is to get a detailed structure and all the necessary information available.

3. Check the content

  • Is all information available?
  • Are all links/references to other parts of the text specified?
    (fold in the sections to compare information that is – usually – far apart and make explicit references, e.g., between discussion and results, or between introduction and conclusion)

4. Reorder the information to produce a red thread

  • Order the outline as a whole first (read it from top to bottom) then read/order each section again before writing it.

5. Write the sections

  • If you have a writers block while writing, you have most likely a problem with the structure, review it first (the advantage of having “only the facts” is that you have invested relatively little and can quickly change the structure).

It’s very easy to make a text out of these facts if all information is collected in one central document (the outline). When my outline for my PhD thesis was finished (took quite some time) I was able to write the dissertation thesis in 30 days.

Outliner in Scrivener vs Outliner in Circus Ponies Notebook — Structure (Scrivener) vs Content (CPN) Outlines

In all affairs it’s a healthy thing now and then to hang a question mark on the things you have long taken for granted.
Bertrand Russell

I got the following question from Carsten yesterday:

“you have mentioned Circus Ponies Notebook as an outliner. Scrivener has an integrated outliner – what are the advantages of outlining with Circus Ponies Notebook’s compared to outlining with Scrivener?”

It’s a good question, because there is a fundamental difference between Scrivener‘s outliner and an outliner like the outliner pages in Circus Ponies Notebook or of OmniOutliner.

Let’s have a look at the outliner in Scrivener first:

scrivener-outline

Scrivener Outline View (left: Binder, right: Outline View)

As you can see, each “cell” (= line) in the outliner view of Scrivener is a “file”. It shows you more information like label, status and (not shown) even part of the content, but it is — essentially — the Binder in another format. It’s a view on the structure of your document. If you double-click on a line, you open that file:

scrivener-design

After clicking on a "cell" in the Outline View of Scrivener

Now compare this with the outliner in Circus Ponies Notebook:

cpn-outline

Outline in Circus Ponies Notebook

In Circus Ponies Notebook you can use one cell for one information unit (an idea, a quote, etc.). It is much more fine-grained. Like in Scrivener, you can fold (collapse) cells so that all subcells are hidden.

cpn-data

Very useful for a hierarchical structuring of information.

Circus Ponies Notebook also allows you to add images and summarize information in the parent cells (here for example the “interest for nanotechnology” cell which contains detailed information about the four groups, complete with an image of the ANOVA and the detailed statistical values). Great for summarizing what complex analysis say and seeing only the summary during the writing process.

cpn-images-xls

Support any file type.

You can also add files, here for example and image and the Numbers document it is based on.

cpn-quellen

Each cell can be tagged with the source information of the content of that cell.

And — very important for academic writing — you can tag each cell with a keyword, which can be used to stick the source information to any quote or information you want to use in your article or thesis. In the image above for example one cell is tagged with “Hawkey, R. (2004)” and contains some information what I wanted to use from this source. The cells tagged with Borwoske (2005) contain direct quotes (italics). See Circus Ponies Notebook for Academic Writing (e.g., Thesis Writing) for more information.

Of course the cells can be shifted around, copied and pasted, and if done correctly (simple copy and paste) the tags stay attached to the cell. Very, very useful. You can also collect information in a dedicated notebook and copy and paste the cells in a new notebook, in which you put what you need for writing the article. And given that you can add a checkbox to each cell you can always stop and resume writing and know where you stopped. I strongly recommend using meta information, for example what should be in a section or what should be clear after reading a section, in the outline. If you look at the first Circus Ponies Notebook image in this posting, you see orange text as a child cell under the Method section parent cell (“show what was done …”) and likewise as a child cell under the Design parent cell (“begins with an overview …”). Sometimes it is hard to remember during writing what a section is supposed to accomplish and this meta information (in another color and with checkboxes) is a tremendous help.

So, in Scrivener one outline “cell” is actually a text file — it is a structure outline. Very good to get an overview of the document, see which “sections” need work (e.g., status as First Draft, Word Count). But even if you display the content of this cell in the outline view, a single “cell” (= line) usually contains more than one idea, which makes it very hard to change the structure as sentences tend to stick together. Thus, it is very useful for higher order structuring like part, chapter, subchapter, even on a paragraph level. But you probably wouldn’t want to use it on an argument/idea/information unit level. Personally I went so far to use separate files for subsections, but not for paragraphs, i.e., one subsection (like the “Design” section below) contains multiple paragraphs and ideas.

scrivener-design

A "cell" = text file in Scrivener contains more than one idea ... here, multiple paragraphs.

In Circus Ponies Notebook one cell contains one unit of information/one idea/argument. If I have taken it from another source, the source information is tagged to that cell (assigned as keyword, which can be views with cmd + k). This kind of content outline is made to have its cells reordered, folded in, shifted around. I change and simplify the structure during the planing phase when I put information in this content outline by summarizing subcells in their parent cells (e.g., multiple sources say the same, the parent cell thus contains a summary). When writing I can use the summary or go into the details, depending on how much space I have during writing.

reducing-extraneous-load

Circus Ponies Notebook (left) next to Scrivener (right) -- a very good combination.

In practice, both types of outlines combine perfectly, and although in almost every case, a content outline is also a structure outline, it is helpful to use Scrivener and the Structure Outline for writing. I start with Circus Ponies Notebook to create the content outline, make sure I have all information available in it and the structure works (thread/story). Then I fire up Scrivener, use the Binder to create a structure outline (on a higher level, see image), put the Circus Ponies Notebook content outline next to the Scrivener file and start writing.

Circus Ponies Notebook excels when it comes to keeping the content available, giving me the source information (keywords), allowing me to fold in information that I do not need (e.g., level of detail is too high), and having cells with checkboxes, which allows me to easily stop and resume my work.

Scrivener excels in writing, especially making Snapshots of prior versions, giving me word counts, and quickly jumping between places in the document (via the Binder of Scrivener which only contains the higher level structure and the text files).

What do you live for?

“It’s easy to find something worth dying for. Do you have anything worth living for?”
Lorien in Babylon 5: “Whatever Happened to Mr. Garibaldi?”

I’m currently working on the second edition of my “Organizing Creativity” book. It is still about half the amount of pages as the first edition, but new topics do get in. One — rather accidental — topic is related to setting priorities. If you are creative, chances are, there are different projects you can work on, and there is a lot more to do than you have time in your life. So there are a few lines on “having to many interests” (and how to deal with them) and about “Setting Priorities” (for which an idea collection is actually a great help — and very soothing). However, I also went a step further up — and that question is “What do you live for?”.

The longer I have spend in my working life, the more I notice that — at least today and in Western society — it is meaning in our life that we need, that drives us, that motivates us. A vision of something to accomplish, a personal mission to achieve (or at least contribute to) this vision, which tells you what kind of knowledge and skills you need, and how to evaluate whether you are successful in achieving it.

Or to put in a diagram (very simplified, of course, your knowledge and skills also define your vision and mission):

vision-to-outcome-small

Thing is, everyone has to find for him- or herself what their vision and mission is. And what they can contribute to it. But whereas this might be difficult, the good thing is, you can define it for yourself. It is much more difficult in the work setting, where others have to set this vision and define the organizations mission. Many organizations do not do it, or make it transparent, or make it believable (and the only way to do it is to really believe in it). And if this is missing people stay below their potential. I think this is one reason why so many people like to be creative in their leisure time, because then they can at least contribute to one vision, to make the world a little better for others.

But even then, the question remains: Your time here is limited, so, what do you live for?

Docear — Literature Management and Writing with Mind Maps

Words – so innocent and powerless as they are, as standing in a dictionary, how potent for good and evil they become in the hands of one who knows how to combine them.
Nathaniel Hawthorne

Kurt wrote me a comment about docear, a software that integrates a PDF reader (with annotations) with a Mind Mapping tool. And the software really integrates them, like reading the annotations/highlights and making them available in the Mind Map. The following video gives a good introduction:

Whereas annotations and comments in PDFs are nothing special, I really love the way the highlighted sections and comments can be automatically extracted from the PDFs. This is something where many literature management tools are lacking: I can annotate or highlight in my PDFs, but I want more … I want the text available outside of the document. And looking from the video, docear can give you this. Likewise, using Mind Maps for writing is an interesting idea (cf. this posting about writing articles with Mind Maps).

However, I am not so sure whether the approach be docear does scale to literature management. A Mind Map is a hierarchical structure, and in many cases, one might want to put one paper in different sections or categories. One reason why I use DEVONthink and tags for my literature. Likewise I want to be flexible in the way I work and use Circus Ponies and Scrivener for writing. Also, I am unsure whether I would trust my literature to one software, also I expect that the PDFs are annotated in the files itself and can be exported — and thereby still be used without the program.

But it looks like an interesting idea if this is the way you want to work. If Mind Maps are your way to work, why not use a program that combines your literature management software and your Mind Map for writing in one package? However, what I can say about the software is limited, as I do not have the time for an in-depth testing at the moment. If I had, I’d make sure that my PDFs can be exported (with annotations/highlights) and use a naming scheme like author_year.pdf or author_author_…_year.pdf to make sure I can leave the software if I need to, then give it a try.

So, what are your experiences with it? Would you try docear?